By Joe Stephenson, REALTOR® | Updated November, 2025
Quick Overview: Download our free real estate buyer agent checklist (PDF & Excel) to manage the entire buying process. From securing a pre approval letter to the final walk through, this guide ensures agents and first time buyers miss no details. It covers inspections, financing, and closing tasks. Perfect for buyer’s agents in Kansas City, Overland Park, and the surrounding metro.
We all know that buying a home is one of the biggest real estate transactions anyone will ever make. If your buyer is brand new to the process, share the dos and don’ts when buying a home along with this checklist. I find that our current market conditions seem to be making big changes, and managing pay stubs, property details, and must-have home features can make seasoned buyers distracted.
That’s why I teamed up with a few trusted colleagues to create this free buyer’s agent checklist. It walks buyer’s agents, listing agents, and their clients from lead generation through negotiation strategies, gathering necessary documents, and reaching the closing date. The template is customizable, so you can add brand touches and grow your client base with confidence.
For agents looking to establish themselves, learn more about Joe Stephenson, REALTOR® in the Kansas City area.
Download Buyer’s Agent Checklist
Get the editable files to streamline your workflow.
You can also access our full buyer’s agent checklist spreadsheet page here.
Checklist Preview
Here is what the PDF looks like. You can view the structure of the buying process before you download.
Complete Buyer’s Agent Checklist Breakdown
This organized framework helps you manage the home buying checklist process efficiently. Use the home buyer information sheet template to keep contact info in one place.
| Category | Task |
|---|---|
| Pre-Approval | Secure mortgage pre-approval and confirm financing options. Use this alongside our guide on how to prequalify for a home loan. |
| Property Search | Start property search and schedule property viewings. Use our house hunting checklist spreadsheet with your buyers during showings. |
| Making an Offer | Submit purchase agreement, negotiate necessary repairs, and provide earnest money deposit. Review the buyer’s agent agreement terms here. |
| Inspections | Schedule home inspection and review the inspection report. If purchasing an investment, use the rental property analysis spreadsheet. |
| Closing | Confirm total closing costs and review the settlement statement using a property tax proration calculator. |
| Final Steps | Attend final walk through, transfer utilities, and confirm closing date. |
“The first thing you want them to do is actually get in contact with you… the second thing is you actually want to get them in contact with your lender. One of the best case scenarios will be a buyer actually coming to you say hey I’m ready to go, I want to buy a house.”
0:00 so I want to give a huge shout out to 0:02 Samuel I’m gonna drop him right here for 0:04 giving me today’s video topic and uh 0:06 like I said before I actually said this 0:08 in the video last Thursday or last 0:10 Friday what I want you guys to do if you 0:12 want to want me to answer any questions 0:13 touch on any certain topics drop them 0:15 down in the comment section down below I 0:17 respond to every single comment and I 0:19 just want to give you guys what you want 0:20 I actually when I first got my license 0:22 even before I got my license the first 0:23 thing I did was I went to YouTube and I 0:25 was like what is the process from a real 0:28 estate agent standard point of view like 0:29 what is the process of helping someone 0:31 buy a home even sell a home what is the 0:34 process but hey I’m going to give you 0:35 guys the exact process what I heard from 0:38 my mentor exactly what he told me 0:40 reading directly from the book from the 0:42 notes that I took down but we’re going 0:44 to get into that right after today’s 0:45 video intro 0:49 [Music] 0:50 good family I’m Martez Kelly and I want 0:53 to thank you guys so much for tuning in 0:54 today’s video like I said before man 0:56 drop the video ideas in the comment 0:58 section down below before we get too 0:59 deep into the video please smash the 1:01 like button on today’s video subscribe 1:03 to the channel let’s actually get to 5 1:05 000 subscribers and also turn on the 1:08 notification Bell but I’m gonna keep 1:10 giving you guys game keep pouring into 1:11 you just make sure you give me video 1:13 ideas so I can make sure I’m give you 1:15 exactly what you want 1:17 but in today’s video if you’ve been on 1:19 the channel for a while you know I’d 1:20 love to give you guys a Content layout 1:22 but I was like it’s just the process of 1:24 helping someone either buy a home or 1:26 sell a home 1:28 so 1:29 it’s I don’t need a Content like I’m 1:32 just going to tell you guys exactly what 1:33 the process is and I think we’re going 1:35 to start on the buyer’s side of things 1:37 just to keep it simple because you 1:39 actually have more to do with the buyer 1:41 than you do it on the seller side well 1:43 like I said I’m about to grab my book 1:44 now and then we’re going to jump right 1:46 into it and this is my book if you guys 1:48 watch the day in the life Vlogs this is 1:50 actually the book that my girlfriend 1:51 bought me 1:52 um 1:54 I’m not even gonna get into that store 1:55 but go watch the day in the life Vlogs I 1:57 actually created a playlist so go watch 1:59 those whenever you finish with this 2:00 video but so the buyer process this is 2:04 like I said this is the one we have to 2:06 do the most unless you get the lead in 2:08 the first thing you want them to do is 2:10 actually get in contact with you so if 2:12 you got the lead and you’re like hey 2:13 they’re like hey I want to buy a house 2:15 what is the entire process the first 2:17 step is out of the way they actually got 2:19 in contact with you the second thing is 2:21 you actually want to get them in contact 2:23 with your lender so if you have a lender 2:25 on your team or in your brokerage or 2:28 whatever it is you actually want to get 2:29 them in contact with the lender so one 2:32 of the best case scenarios will be a 2:34 buyer actually coming to you say hey I’m 2:35 ready to go I want to buy a house I want 2:37 to move in real soon I’ve already been 2:39 pre-pre-qualified I can send you over 2:41 the pre-approval letter all of this 2:43 stuff let’s get started 2:45 that’s one of the best situations 2:47 especially especially if they know 2:49 exactly what they want they seen a house 2:51 that they want they want to just move 2:52 for that’s the perfect situation but 2:54 let’s just say you don’t have a purpose 2:56 situation you get them in contact with 2:57 the lender they put them through the 2:59 pre-approval process boom you get the 3:02 pre-approval letter what you actually 3:03 want to do is get on the phone with them 3:06 and I am going to do like a full video 3:08 on like a buyer’s presentation a 3:11 seller’s presentation so please make 3:13 sure you subscribe to the channel and be 3:15 on the lookout for that to come real 3:16 soon but you actually want to get on the 3:18 phone with them and say hey what is it 3:19 that you want what are you looking for 3:21 in a house give me your dream dream 3:23 scenario just let them go off and off 3:26 and on and I actually have in my book 3:29 you know what I’m not going to show you 3:31 because it has personal information on 3:32 it but I just get on the phone people 3:34 and I’m like hey tell me everything you 3:35 want and I sit there and I just write it 3:37 down write it down write it down any 3:39 particular area you’re getting all this 3:41 information so 3:42 wants to get off the phone he can 3:44 actually do the next part which is 3:46 actually pulling up all the homes that 3:48 fit their criteria that fits with them 3:50 some of the stuff they don’t say but you 3:52 pick up on like oh okay or one of the 3:55 things that I feel like helped me a lot 3:57 was actually asking what is it that you 3:59 like about your current house what do 4:00 you not like about your current house 4:02 what’s something you wish you had if you 4:04 could take this figuring out all of that 4:07 stuff up front makes it a whole lot 4:09 easier for you to actually go to the MLS 4:11 and put something together for them then 4:13 you want to get that list let’s say if 4:15 it’s 15 homes you feel like they would 4:17 really love you want to get that list 4:19 down to six or seven just breaking it 4:23 down is breaking every house down like I 4:25 don’t think they would want to pay the a 4:26 HOA fee or I don’t think they’re too 4:29 much into these houses they’re a lot 4:30 closer to each other 4:32 just breaking that list down 4:35 then you actually send them once you 4:37 have six to seven homes you send it to 4:39 them via via email text message or even 4:42 if you guys are meeting up in the office 4:44 you say he these are the six or seven 4:46 homes that we got tell me which three 4:48 would you like to see so that’s the next 4:50 part what which three of these homes 4:52 would you like to see then you actually 4:54 schedule the showings you take them to 4:56 see all three homes what I like to tell 4:58 my buyers especially in today’s market 5:00 is don’t fall in love with anything you 5:03 see make sure you nitpick the home 5:05 because I I don’t want you to fall in 5:07 love with it but if you were to fall in 5:09 love with it nitpick it let’s see what 5:11 what’s in there that you don’t like 5:12 because I call that negotiation bullets 5:15 I can actually take that back and say 5:16 hey also speaking with my inspector like 5:19 when you go there check out this this is 5:21 something that brought up some concern 5:22 to me so you’re going through this 5:24 process and then you can say hey 5:25 negotiation bullets we saw this we saw 5:27 this we saw this we don’t want to pay 5:29 that price we were thinking somewhere 5:30 around this price 5:31 or we think we should get a credit at 5:33 the closing table because of this this 5:35 and it and that actually helped in my 5:37 favor one time we got a I think it was a 5:39 two thousand one thousand dollar credit 5:40 for uh flooring or something like that 5:44 once you get that they go to a home this 5:46 is like at this point we’re going to 5:48 call it the perfect situation they say 5:50 man I really love house one I really 5:52 love house two whichever house they 5:53 choose you say okay at this point you’re 5:55 going to go ahead and write an offer and 5:58 submit the offer an offer I didn’t know 6:01 I actually I was like so is it a special 6:03 a special document that I fill out uh 6:05 that’s quote unquote and offer an offer 6:07 is nothing more than filling out a 6:09 contract to purchase the home you feel 6:10 like the contract you send it to the 6:12 agent what I like to do is actually call 6:13 the agent say hey I’m actually submit an 6:16 offer on your property uh you should be 6:17 seeing it within the next minute a few 6:19 minutes or so do you guys have any 6:20 offers on the table they say no you want 6:22 to hurry up and get it out especially in 6:24 today’s market hurry up and get it out 6:25 so once you submit the offer let’s say 6:27 they say okay we like what you guys did 6:29 let’s say they might come back and 6:30 renegotiate they say hey we like this 6:33 but we don’t like this would you guys be 6:35 willing to do this and then you guys are 6:37 in that negotiation part and then you 6:38 can figure out what it is that you guys 6:40 agree on once you guys agree you submit 6:42 it the next thing you want to do okay 6:45 after you guys are completely under 6:47 contract is you actually want to go in 6:49 and submit your EMD your earnest money 6:51 deposit this is basically putting skin 6:53 in the game saying regardless of what 6:55 happened I want to purchase your home so 6:58 I usually go for in my market this 7:01 probably works may not work in your 7:03 Market but anywhere from 500 to a 7:05 thousand dollars what my mentor told me 7:07 he said uh make sure you tell the agent 7:09 my my clients are credit rich but cash 7:13 poor and even if they aren’t if the sell 7:16 is okay with you putting out 500 or a 7:18 thousand dollars I heard in some 7:20 situations they actually want you to put 7:21 one percent of the purchase price it 7:23 just depends on this the agent the 7:26 seller and the situation 7:28 the next thing after you submit your EMD 7:30 this is something that actually messed 7:32 me up on a couple of my deals and I’m 7:34 just being completely transparent with 7:35 you guys is actually scheduling things 7:37 to get done like uh scheduling the uh 7:41 Pest Control termite inspection I mean 7:43 if your buyer wants to do that 7:45 scheduling the appraisal right away 7:47 scheduling the home inspection I mean I 7:50 do that pretty good but this is the 7:51 thing that got me scheduling the survey 7:54 especially with buying a home with FHA 7:56 loan scheduling the survey is something 7:59 that got me and slowed me down a lot 8:01 because in our area 8:02 all of the survey companies were swamped 8:05 and it was like three weeks out four 8:07 weeks out so go ahead and do that right 8:09 away so everything lines 8:12 up perfectly with your closing date so 8:15 after everything is scheduled 8:17 you actually want to go over the report 8:21 so the inspection report once you get 8:23 that back go over the report with your 8:25 switcher Buyers Say hey nothing came up 8:27 as a major concern even though the 8:31 appraisal report will actually uh will 8:33 actually include some things but they 8:35 picked nitpick everything you say hey 8:38 nothing is a major concern or if there 8:40 is something that’s a major concern you 8:43 say yeah they actually need to go in and 8:45 fix the wiring in the house because the 8:47 insurance company actually won’t insure 8:49 the home with this so that’s another 8:51 thing you guys want to think about is 8:53 once you get your uh inspection report 8:55 back you want to send the four point 8:58 and win mid to your uh insurance company 9:02 because they’ll give you guys the or 9:04 send it to the buyer if they have an 9:06 insurance company in mind already so 9:08 they can get an insurance quote back and 9:10 one of the things I like to do is get a 9:11 couple different people a couple of 9:13 different quotes and they’ll send it to 9:15 them let them choose so once you did 9:17 that everything if you have to submit a 9:19 repair request you submit the repair 9:21 request and say hey can you guys fix 9:23 this uh we need these things fixed so 9:25 the house so we can close on the house 9:27 but if there’s nothing that needs to be 9:29 fixed at that point you’re good you’re 9:32 just waiting on the lender to actually 9:34 go through the process and give you the 9:37 okay give you the clear the clothes so 9:40 after all this stuff is done you could 9:42 declare the clothes from the seller or 9:45 from the uh from the uh lender say hey 9:47 you guys are good to close 9:49 you can close on a date that you guys 9:51 were scheduled to close at that point 9:54 you just closed your first transaction 9:57 on the buyer’s side and like I said that 9:59 is a lot that’s you have to push a lot 10:02 of that stuff through because you don’t 10:05 really have to 10:06 on that buyer’s side you don’t want to 10:08 put too much of that pressure on the 10:09 buyer that’s what you are there for to 10:11 uh just taking all that pressure and 10:14 make sure everything is smooth and easy 10:15 for them so 10:18 with the buyer’s side out of the way 10:19 let’s go ahead and jump into the seller 10:21 side so on the seller side of things 10:23 it’s a whole lot easier one reason being 10:25 because you don’t have to do much most 10:28 of your work is done on the front end 10:31 and then on the back end it’s just 10:33 smooth selling for you so 10:36 you grind you grind you grind you 10:38 finally find a seller who is willing to 10:39 let you go on a listing or bring you in 10:41 on a listing appointment I actually have 10:43 never been on a listening appointment 10:45 where I was competing with other agents 10:48 most of my stuff has been uh I granted 10:51 I’ve only had two listings I’m working 10:53 on one now hopefully I can get it uh get 10:57 it listed but uh I haven’t never had to 10:59 compete with other agents so you go in 11:03 you do your whole listing presentation 11:05 and like I said I will have videos on 11:07 the listing presentation coming up soon 11:09 so make sure you subscribe but man 11:14 when you get the listing under contract 11:16 the first thing well I mean obviously 11:18 you got to negotiate prices making sure 11:20 you guys are at the perfect perfect uh 11:22 price for I mean I would say perfect 11:25 price for you and her or at the seller 11:27 once you guys got it on the contract the 11:29 next thing you want to do which is the 11:31 main most important thing is a market 11:33 the property and it may seem easy now I 11:38 have not been a real estate agent before 11:40 these times but like I said I was a 11:42 wholesaler so I know how tough it can be 11:46 to get that property out but once you 11:48 have that property out you just push it 11:50 out put it in front of many as many 11:52 people as possible if you have an email 11:54 list submit it out via email if it’s a 11:57 big listing that could pay you well you 11:59 may want to do social media marketing as 12:01 well to the people in the area and also 12:04 people from out of state so they can see 12:06 that listing because in Florida it’s 12:08 crazy a lot of our buyers are actually 12:10 coming in from out of state 12:14 so once you Market that property let’s 12:16 say you want to host a couple open 12:18 houses that’s one part of the process as 12:20 well 12:21 you’re just hustling on the front end 12:23 not really having to do much especially 12:25 in today’s market 12:26 you can just sit back and wait on a 12:28 phone call 12:29 and uh you get a contract there or 12:32 multiple contracts in you look them over 12:34 you say to the to the seller hey we 12:36 actually got a whole bunch of content we 12:38 actually got a whole lot of contracts in 12:40 or a lot of offers in uh when you have 12:43 time to actually sit down and go over 12:44 whether you guys like I said in the 12:46 office you guys get together and look 12:47 over or you guys do it over Zoom you 12:50 just share your screen let them see the 12:51 offers you point out the things that uh 12:54 are different and say which one you 12:56 would go to if you got a lot one of the 12:58 things you could do is also saying to 13:00 every agent hey we’re in a multiple 13:02 office situation if you guys can do me a 13:04 huge favor uh just submit your highest 13:07 and best I’ll give you guys 24 hours and 13:10 24 hours a seller make a decision based 13:12 off the best offer available so with 13:15 that being the case you guys 13:18 you’re just waiting for the best offer 13:20 to come in and not so much on price 13:22 because terms can help as well you can 13:25 have a huge price but if they’re paying 13:27 with a loan they’re probably gonna have 13:29 to pay the difference up front and you 13:31 have to judge whether the person can do 13:32 that or not or uh some people may say we 13:35 can close in a week some people may need 13:37 90 days to close you just got to sit 13:39 down with your seller and determine what 13:42 is the best deal for you guys once you 13:44 guys accept the offer you take it to the 13:47 title office or is it your choice or the 13:50 buyer’s choice 13:51 and as the listing agent you just wait 13:54 you take all the calls if anything 13:56 messes up you just relate a message to 13:58 the seller you guys make a decision get 14:00 back to them but on the selling side of 14:03 things it’s actually caking uh this is 14:05 primarily where I want majority of my 14:07 business to be from but I just don’t 14:09 have the time to make that the case man 14:12 just pouring into the seller side of 14:15 things because I actually you actually 14:17 get leads from being a selling agent and 14:20 for me I had one listing that was 14:23 canceled but I got a buyer from that 14:26 listing which I actually closed on 14:27 recently so 14:29 it it just works but uh that is the 14:33 entire process of how 14:35 you can get one from the buyer’s 14:37 transaction all the way to closed from 14:39 the seller transaction all the way to 14:41 close and also uh yeah man 14:44 there’s not much more for me to say I’m 14:46 not going to drag this video in any 14:47 longer but do me a huge favor smash the 14:49 like button on today’s video subscribe 14:51 to the channel and also turn on the 14:53 notification Bell like I said let’s take 14:55 the channel to 5 000 subscribers not 14:57 much more for me to say but click right 14:59 here to subscribe and click right here 15:01 to watch our next video 15:03 foreign
Tips for Real Estate Agents During the Buying Process
Helping clients purchase their dream home is complex. Whether working with new buyers or investors, these tips enhance your service.
1. Set the Stage with Clear Communication
Be transparent. Use a home buyer consultation checklist template during your initial meeting to explain title searches, timelines, and the role of the closing agent. This is when clients often ask how to choose a buyer’s agent.
2. Manage Expectations & Stay Organized
Organization is key. Use tools like the home buying spreadsheet to compare properties and offers. Ensure deadlines for appraisals and paperwork are met.
3. Educate Clients About Financing
Discuss different loan terms and mortgage lenders. Simplify the financial side for first time buyers by using online real estate calculators for buyers and investors.
4. Leverage Insights to Save Time
Use your market expertise. If your buyers are interested in new builds, guide them on how to buy a new construction home in Overland Park KS.
5. Foster Long-Term Relationships
The relationship doesn’t end after the closing disclosure is signed. Share a rent payment tracker spreadsheet if they are turning their old home into a rental. For new agents, check out these sales tips for new real estate agents.
“I used this specific checklist for a relocation client moving to Overland Park. We navigated a multiple-offer situation and closed in 30 days without missing a single inspection deadline. It keeps the chaos organized.”
Common Mistakes Buyers Make Without an Agent
Without a knowledgeable real estate agent, buyers often miss critical steps. They might overlook repair costs during the inspection report review or fail to negotiate closing costs effectively. Unexpected hurdles like title issues or financing delays can derail a transaction. Using a buyer’s agent checklist ensures you stay on top of agreed-upon commitments and keep the deal moving.
Frequently Asked Questions
A buyer’s agent guides clients through the home buying process, from property search and viewing to negotiating the purchase price and managing the closing process. They protect the buyer’s interests during the transaction.
Typically, the seller pays the real estate agent commissions for both the listing agent and the buyer’s agent from the proceeds of the sale. However, check your specific buyer agency agreement for details on compensation.
While not legally required, having an agent is highly recommended. They provide access to market data, help negotiate repair costs, handle complex contracts, and ensure the closing date is met without issues.
Joseph E. Stephenson, REALTOR®
License: #00054082 | KS & MO
Brokerage: Weichert, Realtors®
My real estate career began during my junior year at the University of Kansas. Since then, I’ve expanded my expertise significantly, working exclusively with buyers across the entire Kansas City metro. My approach is simple: my clients’ interests always come first. That means being available, acting with integrity, and doing everything by the book.