Scroll For a Free Sample Rent Verification Letter Template
By Joe Stephenson, REALTOR® | (Updated 2025)
Looking for a free, downloadable sample rent verification letter template in PDF or Word format? You’re in the right place. This free rent verification letter template can be used by landlords, property managers, and tenants to formally document rental history.
I created this after many of you asked for a complete, legally-respectful format that includes crucial tenant consent language. I listened to your feedback and updated the form to be more comprehensive. Any current or previous landlord can use it for free. Just make sure it applies well to your local area and laws, as I made it general so that anyone can customize it to fit their needs.
Download the Free Rental Verification Letter Template
Disclaimer: This template is provided for informational purposes only and does not constitute legal advice. Laws regarding landlord-tenant relationships, rental verification, and consent vary by state and jurisdiction. Before using this form, please consult with a qualified attorney or legal advisor to ensure it complies with local legal language.
What is a Rent Verification Letter?
A rent verification letter is a formal document written by a landlord or property manager to confirm a tenant’s rental history. It’s a crucial part of the tenant screening process for prospective landlords and is often required by lenders for mortgage applications. The letter validates key details like the lease term, monthly rent amount, and the tenant’s payment history, providing a reliable record of their financial responsibility.
The key element to employment and rental verifications is a signature or written authorization. In most cases, landlords and employers won’t release any information unless they have that signed, written consent from the applicant.
Free Sample Rent Verification Letter Template
[Your Name / Property Management Company]
Date: [Date]
RENT VERIFICATION LETTER
To Whom It May Concern,
This letter serves as a formal verification of the rental history for [Tenant’s Legal Name], residing at [Rental Property Address]. The tenant has been renting the unit under an agreement beginning on [Lease Start Date] with a monthly rent of $[Rent Amount].
During their tenancy, the tenant has demonstrated [e.g., ‘strong financial responsibility with consistent on-time payments’].
This verification is commonly requested by financial institutions or potential landlords. The information is based on records kept at our company.
Tenant’s Consent: Attached to this letter is the signed tenant release form granting written consent for us to share the above rental payment history and related information.
Yours sincerely,
[Your Signature]
[Your Printed Name]
Rental Verification Form Template
In addition to the letter, a detailed form can be used to gather specific information. Fill out each section accurately. Both the tenant and landlord must complete their respective sections.
Download the Rental Verification Form
Important Elements of a Rental Verification Letter
- Contact Details: Include the landlord/property manager’s contact information and the rental property address.
- Rental History: Outline the tenancy length, payment timeliness, and overall reliability of the tenant.
- Payment History: Document the rent amount and note any late fees or additional charges.
- Verification of Tenant Consent: State that you have a signed form from the tenant authorizing the release of their information. This is a crucial legal step.
- Additional Notes: Mention any other relevant details like property damage, security deposit status, or lease violations.
FAQs About Rent Verification Letters
It’s used to confirm a tenant’s history of payments and lease details for new landlords, lenders, or government programs. It serves as a reliable proof of income and tenancy.
No, it should come directly from the current or previous landlord or property manager to be considered valid. It must be based on official records and requires the tenant’s signed consent to release the information.
This is a general template and a great starting point. However, landlord-tenant laws vary by state and municipality. Always consult a local legal professional to ensure your forms and procedures comply with local regulations.
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About the Author
Joseph E. Stephenson, REALTOR®
License #00054082 | Kansas & Missouri
Affiliated with Welch & Company (License #CO00000477)
Joseph E. Stephenson is a licensed real estate professional in Kansas and Missouri with a career built on dedication to integrity and client-focused service. To learn more about how Joseph can assist you in your real estate endeavors, visit his REALTOR® profile at realtor.com.
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